Codification of Standard Budget Codes

At the bottom of the Modules Tasks pane, select the Setup module, then, at the top of the pane, select the Budget Codes option in the Setup file of this module.

The Budget Codes page is displayed with the list of the set up standard budget codes in a table.

This table shows codes, descriptions and categories for Standard Budget Codes, as well as other settings: VAT, Rolling in month, Direction, Prorate.

For more information on:

• Reorganization of the lines display in the table, click here
• how to search text in the table, click here
• how to create lines, see the topic below,
• modifying lines in the table, click here
• deleting lines in the table, click here

You can change the layout of the table: columns display, filtering on selection criteria, lines grouping according to criteria, etc. For more information on this feature, see topic Table Reorganization.

1. In the setup page for Standard Budget Codes, click the Create button.
   The creation page is displayed.

2. Enter the identification information of the budget code.

View Information on the Page

Field	Description	Requested
Identification area
Code	Enter a unique code identifying the budget code between 4 and 10 characters. This code may be modified later in Administration, through Modify Budget Code function. See the documentation of Administration for more information on the modification of Budget Codes.
Code category	Click the icon to display the list of budget code categories. Double-click a category to select it. It cannot be modified later.
Description	Enter a describing text.
Collected VAT area Displayed for Operating or Non-Operating Receipts Reclaimable VAT area Displayed for Operating or Non-Operating Expenses
Code	If you want to enable the automatic VAT calculation for the budget code, click the icon to display the list of the set up VAT rates. Double-click a line to select it.
Rolling	Enter the number of month for the deferment of the retrievable or collected VAT. You can also use the buttons . The default value is one rolling month.
VAT Calculation area Displayed for Operating or Non-Operating Receipts or Expenses
Direction	From the dropdown list, select the option: - Collection so that the transaction amount and date posted in the Treasury Budget are used as a basis for VAT calculation, - Debit so that the transaction amount and date posted in the Operational Budget are used as a basis for VAT calculation.
Prorate	This field is enabled for expenses. Enter the VAT calculation basis. For example, enter 100 so that the VAT is calculated on the basis of 100% of the expense amount excl. tax.

To view examples of VAT calculation according to the direction, click here.

3. Click the following buttons, as needed:

• Apply to save the setup of the budget code and create another one,
• OK to save the setup of the budget code and redisplay the list of the set up budget codes,

• Cancel to cancel the setup of the budget code.