Personal data and associated processing in Sage XRT Treasury
User management
The user list is automatically populated based on the Administration Console. It is only available for the dashboard customization according to users’ activities and for information purposes.
Since the administration is centralized in the Administration Console (Data security), no modification is allowed inside Sage XRT Treasury application.
Security Options by Entity
The access to Third Parties can be restricted to the users authorized to manage Payments, payments to providers and payments of salaries.
In the example below, an employee from Madrid site is authorized to perform transactions for Clients, Providers, Employees third parties.
Security Options Reports:
Third Parties: Clients, Providers and Employees
The third party list is either manually completed or automatically populated based on an import file. It is only available for information purposes. It can be modified and deleted.
Only the users with the appropriate rights, depending on the security options and authorized to manage third parties can add personal data.
The screenshots below show personal data.
Purpose of Third Party Data Processing
Bank Branch Contacts
Banks and Branches creation comes before Third Party IBAN creation. Branch Contacts details are considered as Third Party personal data.
The branch list is either manually completed or automatically populated based on an import file.
It is only available for information purposes. It can be modified and deleted.
The screenshot below shows the Contact personal data.
Life Cycle of Personal Data
For Third Parties or Branches, Sage XRT Treasury uses personal data.
- Third Parties
Only the users with the appropriate rights, depending on the security options and authorized to manage third parties can add, modify or delete personal data.
On top of these functions, transactions can be archived based on the generated remittances, either during remittance generation or later manually.
Archiving enables the purge of the transactions associated with a third party.
For this purge, only the One-Time Third-Parties are deleted.
- Branches
The person authorized to process third party personal data can be in charge of their management, addition or modification as well as their erasure.
Personal data list
| Personal Data | Category | Purpose |
|---|---|---|
| User | Client Data | User Identification |
| User Name | Client Data | User Identification |
| User First name | Client Data | User Identification |
| User Function | Client Data | User Identification |
| User Phone Number | Client Data | User Identification |
| User E-mail | Client Data | User Identification |
| Branch Contact Name | Client Data | Bank Contact |
| Branch Contact Phone | Client Data | Bank Contact |
| Branch Contact Fax | Client Data | Bank Contact |
| Branch Contact E-mail | Client Data | Bank Contact |
| Branch Contact Capacity | Client Data | Bank Contact |
| Branch Contact Service | Client Data | Bank Contact |
| Beneficiary Third Party Name | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party First Name | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party Address | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party Country Code | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party Phone | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party E-mail | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party FAX | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party Bank | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party Bank BIC | Marital Status | Salaries, Providers Payments |
| Beneficiary Third Party IBAN - Account ID | Marital Status | Salaries, Providers Payments |
| IBAN - Disbursement Account of Beneficiary Third Party | Marital Status | Salaries, Providers Payments |
| Debtor Name | Marital Status | Client Drawings |
| Debtor First Name | Marital Status | Client Drawings |
| Debtor IBAN | Bank Data | Client Drawings |
